Difference between revisions of "Secretary"
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The Secretary, also known as the Director of Internal Communications, is responsible for taking minutes at committee meetings, and sending the weekly email to subscribers. | The Secretary, also known as the Director of Internal Communications, is responsible for taking minutes at committee meetings, and sending the weekly email to subscribers. | ||
| + | == Past Secretaries == | ||
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| + | == Handover == | ||
| + | === Intro === | ||
| + | Within the role of Secretary you will be responsible for writing minutes at committee meetings, and creating the weekly emails which will be sent out to everyone on the mailing list. | ||
| + | |||
| + | === Tasks === | ||
| + | * After writing minutes for a meeting, you must send them to [mailto:[email protected] Christine McCue] as a PDF or Word document. | ||
| + | * Be creative with the weekly email. Check if the Station Manager and other committee members have anything to include on the email, e.g. events, tech updates. | ||
| + | ** Use Mailchimp to check the layout of previous emails. Last year, the layout consisted of: welcome message, events, anything else important, merch sales, office hours, and song of the week, but you can include any extra segment you like. | ||
| + | |||
| + | === Links === | ||
| + | * [https://mailchimp.com mailchimp.com] | ||
| + | ** Take some time to work through the settings, and get familiar with the user interface. You'll need to change your account details, and things like the "from" address on new email templates. | ||
| + | |||
| + | === Contacts === | ||
| + | * Previous Secretary | ||
| + | * Christine McCue, Union Receptionist: [mailto:[email protected] [email protected]] | ||
Revision as of 18:45, 16 January 2020
The Secretary, also known as the Director of Internal Communications, is responsible for taking minutes at committee meetings, and sending the weekly email to subscribers.
Past Secretaries
| Year | Name | Position Title |
|---|---|---|
| 2013/14 | Rachel Leach | Director of Internal Communications |
| 2014/15 | Camille Hamilton-Villemur | Director of Internal Communications |
| 2015/16 | Unknown | Unknown |
| 2016/17 | Florence Langford | Director of Internal Communications |
| 2017/18 | Laura Mueller | Director of Internal Communications |
| 2018/19 | Bear Hutchison | Head of Internal Communications |
| 2019/20 | Jordan McKay | Secretary |
Handover
Intro
Within the role of Secretary you will be responsible for writing minutes at committee meetings, and creating the weekly emails which will be sent out to everyone on the mailing list.
Tasks
- After writing minutes for a meeting, you must send them to Christine McCue as a PDF or Word document.
- Be creative with the weekly email. Check if the Station Manager and other committee members have anything to include on the email, e.g. events, tech updates.
- Use Mailchimp to check the layout of previous emails. Last year, the layout consisted of: welcome message, events, anything else important, merch sales, office hours, and song of the week, but you can include any extra segment you like.
Links
- mailchimp.com
- Take some time to work through the settings, and get familiar with the user interface. You'll need to change your account details, and things like the "from" address on new email templates.
Contacts
- Previous Secretary
- Christine McCue, Union Receptionist: [email protected]