Difference between revisions of "Secretary"
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The Secretary, also known as the Director of Internal Communications, is responsible for taking minutes at committee meetings, and sending the weekly email to subscribers. | The Secretary, also known as the Director of Internal Communications, is responsible for taking minutes at committee meetings, and sending the weekly email to subscribers. | ||
| + | |||
| + | They are contactable via [mailto:[email protected] [email protected]]. | ||
== Past Secretaries == | == Past Secretaries == | ||
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|- | |- | ||
| [[2013/14|2013/14]] | | [[2013/14|2013/14]] | ||
| − | | | + | | Rachael Leach |
| Director of Internal Communications | | Director of Internal Communications | ||
|- | |- | ||
| Line 34: | Line 36: | ||
| [[2019/20|2019/20]] | | [[2019/20|2019/20]] | ||
| Jordan McKay | | Jordan McKay | ||
| + | | Secretary | ||
| + | |- | ||
| + | | [[2020/21]] | ||
| + | | Maia Rakovic | ||
| + | | Secretary | ||
| + | |- | ||
| + | | [[2021/22]] | ||
| + | | Lynn Nguyen | ||
| Secretary | | Secretary | ||
|} | |} | ||
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=== Tasks === | === Tasks === | ||
| − | * After writing minutes for a meeting, you must send them to [mailto:[email protected] Christine McCue] as a PDF or Word document. | + | * After writing minutes for a meeting, you must send them to [mailto:[email protected] Christine McCue] as a PDF or Word document. It's also good to send the minutes to [mailto:[email protected] committee@]. |
* Be creative with the weekly email. Check if the Station Manager and other committee members have anything to include on the email, e.g. events, tech updates. | * Be creative with the weekly email. Check if the Station Manager and other committee members have anything to include on the email, e.g. events, tech updates. | ||
** Use Mailchimp to check the layout of previous emails. Last year, the layout consisted of: welcome message, events, anything else important, merch sales, office hours, and song of the week, but you can include any extra segment you like. | ** Use Mailchimp to check the layout of previous emails. Last year, the layout consisted of: welcome message, events, anything else important, merch sales, office hours, and song of the week, but you can include any extra segment you like. | ||
| + | ** Make sure that Mailchimp sends the newsletter from [email protected]. Outlook acts strangely around some email security policies which STAR has, and so there's a special exemption in the University's spam filter to let our newsletter come through. Replies to that email address will still come through to your STAR email. | ||
=== Links === | === Links === | ||
Latest revision as of 10:06, 13 April 2021
The Secretary, also known as the Director of Internal Communications, is responsible for taking minutes at committee meetings, and sending the weekly email to subscribers.
They are contactable via [email protected].
Past Secretaries
| Year | Name | Position Title |
|---|---|---|
| 2013/14 | Rachael Leach | Director of Internal Communications |
| 2014/15 | Camille Hamilton-Villemur | Director of Internal Communications |
| 2015/16 | Unknown | Unknown |
| 2016/17 | Florence Langford | Director of Internal Communications |
| 2017/18 | Laura Mueller | Director of Internal Communications |
| 2018/19 | Bear Hutchison | Head of Internal Communications |
| 2019/20 | Jordan McKay | Secretary |
| 2020/21 | Maia Rakovic | Secretary |
| 2021/22 | Lynn Nguyen | Secretary |
Handover
Intro
Within the role of Secretary you will be responsible for writing minutes at committee meetings, and creating the weekly emails which will be sent out to everyone on the mailing list.
Tasks
- After writing minutes for a meeting, you must send them to Christine McCue as a PDF or Word document. It's also good to send the minutes to committee@.
- Be creative with the weekly email. Check if the Station Manager and other committee members have anything to include on the email, e.g. events, tech updates.
- Use Mailchimp to check the layout of previous emails. Last year, the layout consisted of: welcome message, events, anything else important, merch sales, office hours, and song of the week, but you can include any extra segment you like.
- Make sure that Mailchimp sends the newsletter from [email protected]. Outlook acts strangely around some email security policies which STAR has, and so there's a special exemption in the University's spam filter to let our newsletter come through. Replies to that email address will still come through to your STAR email.
Links
- mailchimp.com
- Take some time to work through the settings, and get familiar with the user interface. You'll need to change your account details, and things like the "from" address on new email templates.
Contacts
- Previous Secretary
- Christine McCue, Union Receptionist: [email protected]