Treasurer

The Treasurer, also known as the Head of Finance, is responsible for managing STAR's bank account, and liaising with the Students' Association cash office. In some years, they are also responsible for obtaining sponsorships, i.e. audio adverts for STAR, and sometimes printed adverts for Hearing Aid, though the Hearing Aid Editors tend to do this within their sub-team.

They are contactable via [email protected].

Previous Treasurers

Year	Name	Position Title
2012/13	Francesca Jaconelli	Director of Finance
2013/14	Gus Townsend	Director of Finance
2014/15	Tierney Riordan	Director of Finance and Sponsorship
2015/16	Unknown	Unknown
2016/17	Flora Rowe	Head of Finance
2017/18	David Kleeger	Treasurer
2018/19	David Kleeger	Head of Finance
2019/20	Emma Stitt	Head of Finance
2020/21	Hagar Manssour	Treasurer
2021/22	Joseph Daly	Treasurer

Handover

Intro

The Head of Finance is in charge of the STAR budget and spending. This role is integral for the smooth running of STAR, as you have to plan the committee’s spending for the year. You also need to find sponsorship for both STAR and Hearing Aid. You should be added as a signatory on STAR's bank account, along with the Station Manager and someone from the Cash Office.

Tasks

Meet Jillian Cowan with the Station Manager, for treasurer training, and to become a signatory of the STAR bank account.
Get details of the STAR bank account from the previous Treasurer or Station Manager. You'll need the account number and sort code for people to pay money into the account, e.g. when ordering committee merch.
Make sure you know where the cash office is, as you’ll be going there a lot.
Plan the budget for the coming year. This should be done in liaison with every other committee member, to check their aims for the year, and how much money they will need. Your finished plan should be sent to the Union before the given deadline, usually around the end of May.
Keep track of spending; each expenditure should be recorded in a Google Sheet, which can be shared with the whole committee.
Create a Google Form for committee members to send you their receipts, with a description of what they bought.
Liaise with the Cash Office and Station Manager to approve expenditure, and sign reimbursement cheques.
We are one of the few subcommittees with a bank account. Check the balance occasionally to confirm you’re on top of everything.
Hearing Aid prints three magazines each year. They usually have an annual budget of £1500. The Hearing Aid Editors, like other committee positions, will email you a receipts, which must be forwarded to Jillian to pay.
If we ever need a cash box, ask to borrow one from the cash office. It’s then your responsibility!
Remember to save some money for the incoming committee to use, before they receive the following year's budget.

Reimbursement Process

A committee member sends you an invoice or receipt via your Google form.
Forward to Jillian.
Go to Jillian at the Cash Office to approve the expenditure, and fill in a slip. They’re easy to fill in; if in doubt, ask the Cash Office.
Put the expenditure in your spreadsheet.
After about a week, check if the committee member has been paid, or if a cheque is waiting for them to collect from the Cash Office.

The process is the same for reimbursing a show host, or ordinary student.

Links

Google Drive: drive.google.com
Google Sheets: docs.google.com/spreadsheets
Example budget: Proposed Budget 2019/20

Contacts

Previous Treasurer, e.g. Emma Stitt: [email protected]
Cash Office: [email protected]
Jillian Cowan, Union Management Accountant: [email protected]

Recurring expenses (as of 2019/20)

Funding from the Union has always been around £5,500 per year. The following are included in the budget each year.

Item	Cost	When
PPL license	~£260	Yearly, usually January
DigitalOcean (website server)	$27.60	Monthly, on 1st day of each month
Hearing Aid Squarespace	~£200	Yearly
Hearing Aid printing	Up to Station Manager; max. £1500	Yearly, split between number of issues (usually 3)
Freshers' Week merch	Up to Station Manager	Yearly, around August
Unexpected tech repairs	Up to Station Manager	Up to Station Manager